- Wichita Public Schools
- Flyer Distribution
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Flyer Distribution in Wichita Public Schools (WPS)
Thank you for your interest in flyer distribution to WPS students and their families. To obtain permission to distribute flyers or similar requests within our schools, all requests must be reviewed and approved through the Strategic Communications Division. Flyers being distributed to only one school can be approved by the school's principal directly (all content must be unique and relevant to only that school).
For the 2020-21 school year, all flyer distribution will be done electronically. No printed flyers will be accepted at schools for distribution. This is to ensure the health and safety of our students and staff, as well as yours. It also ensures that all students can receive the information, whether they are attending onsite or remotely.
Please review our flyer distribution guidelines in the tabs below for more information. Submitted requests with required documentation will be reviewed weekly - typically on Wednesdays. The flyer newsletter will be distributed on Fridays. Documents received fewer than 10 business days prior to an event or deadline will not be approved for distribution. Please note: This process is not intended for distribution to WPS employees.
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2020 Flyer Distribution Overview
Flyer Distribution to Students & Parents: Procedures & Guidelines
- Pursuant to BOE Policy P6100, WPS permits community groups to distribute materials to students and parents that are consistent with the district’s educational mission.
- To obtain permission to distribute flyers or similar requests within WPS, all requests must comply with the guidelines listed herein and will be reviewed and approved by the Strategic Communications Division.
When we are accepting requests, submitted requests with required documentation will be reviewed weekly - typically on Wednesday. Documents must be submitted a minimum of 10 business days prior to the event or deadline being advertised.
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2020 Guidelines for Flyers
Please note:
- Individuals, companies, or organizations who desire to distribute materials of an educational nature through WPS must first receive approval of the materials for distribution, per BOE Policy P6100.
- Suitable materials of an informational nature will not be denied distribution simply because the sponsor is religious in nature.
- Approval of any additional flyers or distribution requests throughout the school year is required.
- Approval of distribution requests will be on a yearly basis beginning with the start of a new school year and all requests must be resubmitted.
- Approval by Strategic Communications indicates that the content of the material is suitable for distribution. It will be placed on our Community Flyers website and included in the weekly newsletter to parents (who have opted in to receive the information) that is sent on Fridays. Distribution via a school's newsletter or website remains subject to the distribution practices within any particular building (i.e., not all buildings permit distribution of flyers and individual buildings may have other non-content based procedures regarding distribution).
Flyers and other requests that companies/organizations wish to distribute must meet the following guidelines:
- Must be educational in nature or complimentary or supportive of the overall educational development students
- Must be informational and non-proselytizing in nature
- No corporate promotion or for-profit advertising
- No promotion for dances, parties, etc.
- No posting by companies/organizations that have policies or promote activities that are inconsistent with the mission and/or policies of WPS.
- No political materials, endorsements, walk-outs, demonstration notices, etc.
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Best Practices for Electronic Flyers
- Flyers should be formatted for viewing on a desktop screen or mobile device (i.e., single-page layouts rather than tri-fold brochures).
- Forms that must be completed should be in fillable PDF format or able to be completed on an organization's website. Most families will not have printers at home to print and return forms.
- Content should meet web accessibility standards, including being mobile responsive or mobile-first design for individuals accessing materials through a mobile device or tablet.
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2020 Required Materials for Submission
The following materials must be submitted a minimum of 10 BUSINESS DAYS prior to the event date or registration deadline, whichever is earlier, via email to distribution@usd259.net.
- PDF, JPG or PNG file of the flyer (including the required disclaimer statement).
- Complete contact information including:
- First and last name
- Company/organization name
- Contact phone number
- Desired distribution date and any applicable event dates or deadlines
- (Optional) Website link to event page, registration form or additional information related to, but not covered on, the flyer
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REVISED Required Disclaimer
The following disclaimer is required on ALL flyers distributed in the Wichita Public Schools.
NOTICE From Wichita Public Schools: USD 259 permits the distribution of flyers by various organizations on a nondiscriminatory basis regarding matters of potential interest to students and parents. USD 259 neither sponsors nor endorses any organization or activity represented in such flyers and any particular activity, content, or viewpoint set forth in any flyer is solely that of the organization shown.
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BOE Policies Pertaining to Distribution Requests
Links below are Board of Education policies related to community distribution requests for WPS:
P2125 Partner and Volunteer Activities
P2120 Distribution of Published, Free and Inexpensive Materials
Contact Us
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Strategic Communications
903 S. Edgemoor
Wichita, KS 67218Email: distribution@usd259.net
Phone: (316) 973-4515
Fax: (316) 973-4612