Flyer Distribution to Students & Parents: Procedures & Guidelines

• Pursuant to BOE Policy P6100, WPS permits community groups to distribute materials to students and parents that are consistent with the district’s educational mission.
• To obtain permission to distribute flyers or similar requests within WPS, all requests must comply with the guidelines listed herein and will be reviewed and approved by the Strategic Communications Division.

When we are accepting requests, submitted requests with required documentation will be reviewed weekly - typically on Friday.

Please note:

1. Individuals, companies, or organizations who desire to distribute materials of an educational nature through WPS must first receive approval of the materials for distribution, per BOE Policy P6100.
2. Suitable materials of an informational nature will not be denied distribution simply because the sponsor is religious in nature.
3. Approval of any additional flyers or distribution requests throughout the school year is required.
4. Approval of distribution requests will be on a yearly basis beginning with the start of a new school year and all requests must be resubmitted.
5. Approval for distribution does not guarantee distribution within a particular building. Approval by Strategic Communications indicates that the content of the material is suitable for distribution, but distribution remains subject to the distribution practices within any particular building (i.e., not all buildings permit distribution of flyers and individual buildings may have other non-content based procedures regarding distribution).

Flyers and other requests that companies/organizations wish to distribute must meet the following guidelines:

• Must be educational in nature or complimentary or supportive of the overall educational development students
• Must be informational and non-proselytizing in nature
• No corporate promotion or for-profit advertising
• No promotion for dances, parties, etc.
• No posting by companies/organizations that have policies or promote activities that are inconsistent with the mission and/or policies of WPS.
• No political materials, endorsements, walk-outs, demonstration notices, etc.

The following materials must be submitted a minimum of THREE WEEKS prior to the desired distribution date via email, fax, U.S. mail, or drop off for consideration of distribution.

• Sample of flyer or material intended for distribution (including the required disclaimer statement). 
• Complete contact information including:
  • First and last name
  • Company/organization name
  • Address with ZIP Code
  • Contact phone number
  • Fax number, if applicable
• Desired distribution date

The following disclaimer is required on ALL flyers distributed in the Wichita Public Schools. 

• NOTICE: USD 259 neither sponsors nor endorses the organization or activity represented in this document and the content or views expressed herein are solely that of the organization shown. USD 259 permits the distribution of material such as this on a nondiscriminatory basis regarding matters of potential interest to students and parents.

Below is the contact information for sending materials for approval of distribution to district campuses:

            Email:              distribution@usd259.net

            Fax:                  316-973-4612

            US Mail:          Wichita Public Schools

                                    Strategic Communications

                                    903 S. Edgemoor

                                    Wichita, KS 67218

For specific questions, contact Strategic Communications at 316-973-4515. 

• If the flyer or request is approved, an approval letter along with a list of schools will be provided via email that reflects student enrollment numbers at each school site. 
• It will be the responsibility of the individual to get the information to the school(s) of their choice. To facilitate distribution at individual sites, the flyer request should be bundled in packages of twenty-five (25). 
• Information will NOT be distributed via email, and the District is unable to make copies of printed materials, copies will be the responsibility of those wishing to distribute materials.

Links below are Board of Education policies related to community distribution requests for WPS:

P1410 Fundraising Activities

P2125 Partner and Volunteer Activities

P2120 Distribution of Published, Free and Inexpensive Materials

P6715 Student Publications