Flyer Distribution to Students & Parents: Procedures & Guidelines

• Pursuant to BOE Policy P6100, WPS permits community groups to distribute materials to students and parents that are consistent with the district’s educational mission.
• To obtain permission to distribute flyers or similar requests within WPS, all requests must comply with the guidelines listed herein and will be reviewed and approved by the Strategic Communications Division.

When we are accepting requests, submitted requests with required documentation will be reviewed weekly - typically on Wednesday. Documents must be submitted a minimum of 10 business days prior to the event or deadline being advertised.

Please note:

1. Individuals, companies, or organizations who desire to distribute materials of an educational nature through WPS must first receive approval of the materials for distribution, per BOE Policy P6100.
2. Suitable materials of an informational nature will not be denied distribution simply because the sponsor is religious in nature.
3. Approval of any additional flyers or distribution requests throughout the school year is required.
4. Approval of distribution requests will be on a yearly basis beginning with the start of a new school year and all requests must be resubmitted.
5. Approval by Strategic Communications indicates that the content of the material is suitable for distribution. It will be placed on our Community Flyers website and included in the weekly newsletter to parents (who have opted in to receive the information) that is sent on Fridays. Distribution via a school's newsletter or website remains subject to the distribution practices within any particular building (i.e., not all buildings permit distribution of flyers and individual buildings may have other non-content based procedures regarding distribution).

Flyers and other requests that companies/organizations wish to distribute must meet the following guidelines:

• Must be educational in nature or complimentary or supportive of the overall educational development students
• Must be informational and non-proselytizing in nature
• No corporate promotion or for-profit advertising
• No promotion for dances, parties, etc.
• No posting by companies/organizations that have policies or promote activities that are inconsistent with the mission and/or policies of WPS.
• No political materials, endorsements, walk-outs, demonstration notices, etc.

• Flyers should be formatted for viewing on a desktop screen or mobile device (i.e., single-page layouts rather than tri-fold brochures).
• Forms that must be completed should be in fillable PDF format or able to be completed on an organization's website. Most families will not have printers at home to print and return forms. 
• Content should meet web accessibility standards, including being mobile responsive or mobile-first design for individuals accessing materials through a mobile device or tablet. 
• Hispanic students are the largest demographic in our district, representing 36.1% of students. Almost 14,000 students speak Spanish as their first language, with many of their parents, as well as others, also having Spanish as a first language. If you have the resources to do so, we recommend providing flyers in English and Spanish when possible. We have provided a Spanish-language disclaimer to use if you do provide translated materials.

The following materials must be submitted a minimum of 10 BUSINESS DAYS prior to the event date or registration deadline, whichever is earlier, via email to distribution@usd259.net.

• PDF, JPG or PNG file of the flyer (including the required disclaimer statement). 
• Complete contact information including:
  • First and last name
  • Company/organization name
  • Contact phone number
• Desired distribution date and any applicable event dates or deadlines
• (Optional) Website link to event page, registration form or additional information related to, but not covered on, the flyer

The following disclaimer is required on ALL flyers distributed in the Wichita Public Schools. 

NOTICE From Wichita Public Schools: USD 259 permits the distribution of flyers by various organizations on a nondiscriminatory basis regarding matters of potential interest to students and parents. USD 259 neither sponsors nor endorses any organization or activity represented in such flyers and any particular activity, content, or viewpoint set forth in any flyer is solely that of the organization shown.

Any materials translated to Spanish should include the Spanish-language disclaimer.
AVISO: El distrito escolar USD 259 permite la distribución de volantes por parte de varias organizaciones de forma no discriminatoria con respecto a asuntos de posible interés para estudiantes y padres. Las Escuelas Públicas de Wichita USD 259 no patrocina ni respalda ninguna organización o actividad representada en dichos folletos y cualquier actividad, contenido o punto de vista en particular establecido en cualquier folleto de la organización mostrada.

Links below are Board of Education policies related to community distribution requests for WPS:

P1410 Fundraising Activities

P2125 Partner and Volunteer Activities

P2120 Distribution of Published, Free and Inexpensive Materials

P6715 Student Publications