W-2 Electronic Form Consent and a Chance to Win
All employees who received a paycheck in 2019 will have a 2019 Form W-2 prepared no later than January 31. Since many people now file their tax returns online and paper copies of W-2 forms are not required by the IRS, employees can choose to only receive an electronic Form W-2. By signing up, employees have the security benefit of no longer receiving a paper copy in your mailbox, and will help save the district thousands of dollars in printing and mailing costs.
All employees who consent to receive their Form W-2 online only by January 24, 2020 will be entered into a drawing to receive one of ten $50 gift cards. Many thanks to our district’s banking partner, Commerce Bank, for their sponsorship of this initiative.
The IRS requires that employers receive an employee’s written consent to provide an electronic Form W-2. To consent, follow these steps:
For security purposes, employees will be asked to enter their district password again to verify your identity. You will receive acknowledgement that your request has been processed, and following your submission, you will receive an additional security email to your district email address.
Employees who have consented to receive an electronic form in prior years do not have to consent again. Every employee who has consented, past and present, will be entered to win.
The W-4 Form is changing for 2020
The 2020 Form W-4, Employee’s Withholding Certificate, is very different from previous versions. This is due to the federal tax law changes that took place in 2018. The IRS is not requiring all employees to complete the revised form and has designed the withholding tables so that they will work with both the new and prior year forms. However, certain employees will be required to use the new form: those hired in 2020 and anyone who makes withholding changes after December 31.
If you need to make changes to your W-4 after the first of the year, an electronic version will be available through PeopleSoft on January 6, 2020. Please contact Bruce McGlory at 973-4707 with questions. If you do not need to make changes, you do not need to submit the new form and your withholding will continue based on your previously submitted form.
Even though the IRS does not require all employees to complete the revised form and even if your tax situation has not changed, we recommend you perform a “paycheck checkup” to see if you need to make adjustments to your current withholding. To conduct the checkup, you can use the IRS’s Tax Withholding Estimator www.irs.gov/W4App. In order to effectively use the estimator, it is helpful to have a copy of your most recent pay stub and tax return. A good time to perform this checkup would be in January after any 2020 changes have been made to the estimator.
The IRS has also published Frequently Asked Questions that you may find helpful should you need to complete the new form: https://www.irs.gov/newsroom/faqs-on-the-draft-2020-form-w-4.
Payroll Department Information
Alvin Morris Administrative Center
903 S. Edgemoor Room 208
Wichita, Kansas 67218
Phone: (316) 973-4574
Fax: (316) 973-4767
Monday - Friday 7:45 am to 4:45 pm
Monday - Thursday 7:00 am to 5:30 pm
Log in to PeopleSoft Self Service from a district computer to view your paychecks, payroll deductions, direct deposit information, and more!
The Payroll Department is committed to serving the payroll needs of all USD 259 employees, including responding to inquiries concerning tax sheltered annuities and other voluntary deductions, temporary leave and vacation records, direct deposit, tax withholding elections, time clock reporting, and W-2’s.
All employees are encouraged to contact the Payroll Department for any payroll related questions!
Payroll Department Staff
Assistant Payroll Supervisor
Clerk - Time Clocks and Direct Deposit
Clerk - KPERS and TSA’s
Clerk - Wage Garnishments
Sub Payroll Clerk
Tech Assistant - Payroll/HR System