P1377 Recruitment of Students by Nonschool Organizations for Foreign-Domestic Study and Other Extracurricular Cost Activities

The administration will consider the proposals of nonschool organizations promoting educational activities and will establish procedures to protect students from exploitation. 

Administrative Implemental Procedures

1. Principals and counselors should be knowledgeable of the various organizations providing services to students for specified fees. These may include foreign study groups, domestic travel and excursions, ski and camping promotionals, and athletic activities. 
2. Employees must not exploit students for their own personal advantage. Principals must determine that: 
   1. Students are not being exploited by employees directly involved in the recruitment of students (either for themselves as employees of the travel organization or for a friend seeking additional students). 
   2. Meetings with students to discuss the activity are held at a time when classes are not in session. One-to-one conversations between students and teachers are held outside class. 
   3. Employees avoid any hint or suggestion to students that they may earn special or extra credit in a related class or be in a more favorable position to earn a position on an athletic team, a part in a play, or membership in a performing group by participating in the activity. 
3. Generally, principals will permit employees to use school facilities to hold parent conferences and small meetings. If large meetings involving the auditorium and/or additional custodial service are needed, regular rental procedures must be followed. 
4. The announcement of meetings to discuss the extracurricular cost activity will generally be permitted through the regular school facilities; i.e., student bulletin, intercom, school paper, and so forth. Brochures and pamphlets describing the activity may be distributed through classes with the approval of the principal. 
5. The announcement of meetings, the use of facilities for meetings, or any other cooperation with such activities shall in no way constitute endorsement of any program or be construed as district or school sponsorship. 
6. Sponsoring organizations or individuals shall provide evidence to interested parents and students regarding their capability to provide adequately for transportation, food, lodging, medical care, insurance, etc., and appropriate backup capabilities in the event of an emergency. 

Administrative Responsibility: Elementary and Secondary Education Offices 

Latest Revision Date: November 2007 

Previous Revision Date: July 1994 P1377

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